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Collection Services Policy and Procedure Manual: Electronic titles

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Also see the ELECTRONIC RESOURCES tab.

Cataloging decisions

Decisions made about cataloging e-books and sets - -

 

1.  Will continue to catalog e-books received thru DBL. They now get Ebsco e-books

 

2.  Will continue cataloging each title in HeinOnline American Indian Law Collection, Bar journals, Journal library, Legal Classics, and World Trials sets.

 

3.  Continue to add online links into paper or microform records when we have online access to them.

 

 

4  Continue getting cataloging for LLMC Digital titles thru OCLC. We used to buy them but now they are free [2015]

General Information

Cataloging electronic titles and databases:

1. We add the e-link to every manifestation of a work that we have bibs for in Voyager -- fiche, paper, etc.  

2.  We import e-title bib records into Voyager from OCLC.  We attach our holdings to e-bibs in OCLC too.  We make one e-title bib record and add all the different e-variations that we get for that title on the one e-title bib record. [see list of sets to catalog as we don't do them all]

3.  Call number in 099 field will be ON-LINE PERIODICAL for periodical/journal titles.  ON-LINE RESOURCE is given for everything else.

 

Coding problem

A record coded “s” can be any type of electronic like a CD-ROM or a online web page, but a record coded “o” is for online only.  They only made “o” available about 2 years ago, so there are many existing “s” records for online resources.  It does say that “if a distinction between types of electronic resources is not necessary, code s can be used as a generic code for any form of electronic resource”.  Even some of the new electronic records on OCLC still have s when the access is definitely online.  8-11-11

 

 

 

o

Online. The resource is accessed by means of hardware and software connections to a communications network. If a distinction between types of electronic resources is not necessary, code s can be used as a generic code for any form of electronic resource.

q

Direct electronic. Storage on a directly accessible tangible recording medium, e.g. disc, tape, playaway device, flashdrive, portable hard drive, etc. If a distinction between types of electronic resources is not necessary, code s can be used as a generic code for any form of electronic resource.

r

Regular print reproduction. Item is a reproduction in regular eye-readable print (e.g., a photocopy).

s

Electronic. Item is intended for manipulation by a computer. The item may reside in a carrier accessed either directly or remotely. The item may also require the use of peripheral devices attached to the computer (e.g., a CD-ROM player). Do not use code s for items that do not require the use of a computer (e.g., music compact discs and videodiscs). This code can be used as a generic code for any form of electronic resource. Codes o and q may be used if there is a need to separately identify online and direct electronic resources.

PDF files cataloged

Kathy's procedure for cataloging PDF file:

 It varies as to what record I find.  I always put in a link to the PDF,   If it’s a electronic record, I put in a 500 that the “Library has paper copy for preservation purposes”.  If it’s the paper copy, I just go with that and make sure the 856 link is there.  For most 856 links I put in a subfield z (public display) that generally says “Click here for online access to this title”

856 FIELD PHRASE TO USE

The phrase we will add to 856 field subfield z s is "Click here for online access".  This doesn't work for everything but it will be the default phrase used. 

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