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Collection Services Policy and Procedure Manual: LABELS

Labels we use

THESE LABELS REFER TO LOCATIONS IN THE LAW LIBRARY

----these are put at the top of the book spine

-REFERENCE

-STUDY AID

-REFERENCE OFFICE

-NATIVE AMERICAN COLLECTION

-PERMANENT RESERVE

-COURSE RESERVE

-SPECIAL COLLECTION

-OKLAHOMA COLLECTION

 

 

OTHER LABELS WE USE AS NEEDED

[began doing this summer 2012]

 

            -AVAILABLE ONLINE

            -NO LONGER UPDATED 

 

 

**IF WE NEED MORE LABELS KATHY CAN PRINT SOME

 

 

For books with CDs in them, we put a neon colored label on the front cover and under the barcode that says "Disk Enclosed" to alert Circulation that they should check to see that the media is there when the item is being checked in and out.

General Information

 

LABELS  FOR  VOLUMES CHECKED-IN THRU ACQUISITIONS/SERIALS MODULE:

 

1.        First check to see if a label has been printed already by checking  in the label box.

2.       If you cannot find one you will need to print one using the Zebra TLP 2824 Plus label printer.

3.       For paperback issues like law reviews write the call number on the front cover in permanent marker or ink pen in the lower left corner.      

Computer generated label program VGERSPIN -- OBSOLETE

Labels for New Books that are in the Voyager System 

Spine labels can be made using the “vgerspin” program from Gary Strawn of Northwestern University.  The computer has to also have the ODBC drivers. 

With a barcoded item, and using the VGERSPIN program, one scans the barcode and the call number information from the MFHD and the item information is retrieved from the Voyager system and formatted for a label.

1.         Open the VGERSPIN program  (the desktop icon may be labeled "Spine Labels")

2.         By default, the cursor is in the “Next barcode” box.  To get the program started, enter a barcode into the “Next barcode” box.  The easiest way to do this is with a scanner attached to your PC, but you can type it in.  Once the number is in the box, hit “enter” or “return” on the keyboard (or the scanner may automatically put in a return or enter).  The program looks up the barcode number, retrieves the associated item information and gets the holding record to which that item is attached.  The program selects elements from the holding and item record and presents a “best guess” for the format of the call number in the window in the center of the panel.  If you need to correct the way the call number displays, you can put your cursor into the box and add or delete lines or other information.

 

3.         Once the display is just the way you want it, hit the “F8” key or click on the “Label is OK” button, or type ALT L.  The program stores the labels in the buffer until it has the number to fill a page.  Each time the program is ready to start a new page of labels, it asks you to indicate (with a dialog that corresponds roughly to your label layout) the location of the first label at which it should start printing. Click on the square to start the printing, then click on OK.   

 

If you want to print what is currently in the buffer without filling the sheet completely, click on the “Print the Buffer” button.

 

4.         To print a sequence of labels, scan the barcode of the first volume or piece.  Then click the “Begin/end” button.  The program will extract the beginning number from the call number, and ask you for the ending number.  When you supply the ending number, the program generates the entire sequence for you.

 

5.         If you need 2 copies of a label, click the “Label is OK” button again.  If you need more copies, you can click on the “Multiple copies” button.  The program will ask you how many copies you need, and adds that many copies of the label to the buffer

 

6.         If you want to print a label for something that doesn’t have a barcode, you can type the label directly into the label box, the click on the “Label is OK” box to add it to the buffer

800 N. Harvey Oklahoma City, OK 73102 405.208.5271