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Interlibrary Loan Processes at DBL: Copyright Max purchasing

Information about ILL processes at DBL.

First, forward the request to the appropriate subject librarian for review. If the librarian approves the request (based on knowledge of the curriculum or contact with the requestor), search Science Direct, then Ovid, then the web for purchasing options.

Elsevier / Science Direct

  • Log in to Science Direct
  • Change your "organization" to "Oklahoma City University, DBL-ILL" 
  • Search for the article and verify that it matches the request
  • Choose "Get PDF using prepaid balance"
  • Use CKM for the cost code
  • Save the article and transmit to the patron as normal

Ovid

  • Ovid
    • Log in to Ovid using the okcuppv account
    • Select "all resources" and continue
    • search and find the article
    • If there is a PDF (Deposit Account Article) option, continue to make the purchase and send to patron as normal
    • If the option is PDF (Pay Per View), ask the director to see if the journal can be added to the Deposit Account journal list.  If not, proceed using the "Other Sources" option.

Other Sources

If the article is not available from Elsevier/Science Direct or Ovid, we can purchase directly from the web with a Pcard.

  • ILL Specialist finds the article purchase options and coordinates with a staff member with a Pcard to purchase the article.
  • Pcard holder purchases the article and forwards the PDF to the ILL Specialist.
  • Pcard holder charges the purchase to supplies (110000-204000-7100-2100).
  • ILL Specialist completes the normal document delivery to the patron.
  • ILL Specialist completes the other_pay_per_view.xlsx file in the ILL pay per view folder with date ordered, journal name, article link, publisher, price, Pcard holder and ILL staff information.
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