COPYRIGHT NOTICE
The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
This copyright notice should be included on/with every COPY that is provided to patrons or other libraries
Interlibrary Loan (ILL) service is an integral part of the Dulaney-Browne Library mission. Interlibrary lending allows the library to borrow library materials which are not owned by the Dulaney-Browne Library from other libraries. Most interlibrary loan requests are for books or journal articles, but we also borrow (and lend) audio-visual materials, scores, and more, though these other items may be more difficult to obtain. The National Interlibrary Loan Code, agreements with other libraries, and the copyright law govern the borrowing of these materials.
All current students, current employees (faculty and staff), and emeritus (retired) faculty of Oklahoma City University may borrow materials. However, if a patron’s borrowing privileges have been suspended due to overdue items or unpaid fines, interlibrary loan request privileges are also suspended. Alumni and courtesy card users do NOT have interlibrary loan privileges.
Misuse of the interlibrary loan service will result in fines and/or suspension of interlibrary loan privileges. Examples of misuse include:
The Dulaney-Browne Library offers interlibrary loan as a service to students, faculty, and staff to supplement the materials that the library owns or leases. The library budget supports the basic costs of this service, including staff time, mailing or courier costs, and up to $15.00 in fees imposed by the lending library. Interlibrary loan staff members will make every effort to request items from libraries that do not charge a fee. However, if a fee of over $15.00 is necessary to receive the item, the ILL Borrowing Specialist will contact the relevant liaison librarian to vet the request. The liaison librarian will evaluate the request, consulting the requesting patron if necessary, and determine whether the library will pay any additional amount over $15.00. If the library will not pay the amount that is in excess of $15.00, the requesting patron will be notified of this before the request is placed, and has the option to cancel the request instead if they do not wish to pay.
The library staff may choose to order items requested through interlibrary loan for the library’s collection rather than request it through interlibrary loan. This will generally be the case for audiovisual items (CDs and DVDs) which are not available from “free” lenders and that are available for $14.00 or less through Amazon.
Interlibrary loan items that are returned late by patrons are charged $.50 per day, per item. We want to remain on good terms with lending libraries (or they will be reluctant to lend in future) and therefore feel it is reasonable to charge late fines to encourage timely return of items borrowed from other libraries. Lost borrowed ILL items are charged whatever the lending library charges us; this may include processing and/or late fees as well as replacement costs.
Other libraries across the U.S. (and sometimes internationally) can make requests for us to lend them items that they do not have. ILL requests can not be made by individuals; they must come through a library, preferably OCLC. International requests are considered on a case-by-case basis; check with the Access Services Librarian.
Copies: Requests for articles from journals or newspapers, book chapters, etc. Sometimes these already exist in electronic format (from journal databases or e-books); other times they will need to be scanned at the printer/copier or from microfilm or microfiche.
Loans: Requests for physical materials such as books, music scores, and audiovisual items like music cds or video dvds. We do not loan items that are on reserve (course reserve or permanent reserve), are reference materials, or that are archival materials (exception: we will loan the second copy of a thesis if we have two, with the restriction of in-library use only). If in doubt, check with the Access Services Librarian.
Note: We cannot loan e-books or streaming video or audio through ILL. The system is set up to auto-deflect requests for these items.
Occasionally we will get a request to lend an item via email, or even telephone. This usually occurs if the borrowing library is an international library, or if the item being asked for is of a type that we don't usually lend, such as a thesis. We will consider those on a case-by-case basis, but because our policies are set to auto-deflect such requests, the borrowing library has to contact us by email.
If the request is being made over the phone, ask the borrowing library to ALSO send an email, so that we have a record of it. You can evaluate the request as you are talking to the other person, and give them a verbal answer, but they should send a follow-up email after the conversation.
Print the email request. See what kind of item is being asked for, and if any of our policies cover it. Use the link in the WS-ILL tab to the OCLC Policies Directory--it should open with our library information, or enter OSZ which is our institution's symbol and search if it does not--and click over to the Policies tab.
Copies:
Loans:
If the borrowing library can place the request in WS-ILL, they should. We then handle it as usual.
If the borrowing library cannot place the request through WS-ILL for some reason, for instance it's an item type set to auto-deflect, there is an established process in place in OCLC to handle Off-System Requesting. It is important to follow this process so that such loans appear in our monthly statistics.
If the article we are providing is available electronically (e.g. as a .pdf file, for articles or e-book chapters), you must determine if we are allowed to lend it electronically or not. These are the rules:
Electronic lending allowed:
No electronic lending allowed (items must be printed and mailed):
No ILL allowed
Ebook chapters:
For any articles that we have as physical items (paper or microform, in basement storage), we will scan and send electronically. We will also scan and send electronically chapters of physical books that we own. The rule of thumb for the amount of a book that can be scanned for ILL lending is 1 chapter or 10% of the book.
If you get a request where you are unsure whether lending is allowed, or unsure about what format is permitted for lending, check with the Library Director.