Reference Help Available Today:
Always log in to WMS using your own username and password. Make sure your branch is set correctly to the Dulaney-Browne Library or Leichter Listening Library and go to the Circulation tab.
Rule of thumb: check in everything! If you’re not sure what to do with an item, check it in and see what the system says. If you’re confused or see something unexpected, ask a staff member for help.
Holds prevent others from checking out or renewing items needed by a patron and begin the process of staff pulling items from the shelves for the requesting patron. Patrons can place holds from Discovery, or staff can place them for patrons from the patron's record screen or a search result.. Patrons receive an email when items are ready and they can be found on the "Interlibrary Loan / Circulation Hold Shelf" and are then checked out normally.
Placing Holds:
For more detailed instructions, see Circulation Procedures
Interlibrary loan items are shelved by patron last name on the "Interlibrary Loan / Circulation Hold Shelf". Patrons should receive an email when they are ready.
All cash and checks coming in to the library (except donations) are entered in WMS.
Place the money in the cash drawer and make change as needed.
For more detailed instructions, see Circulation Procedures
WMS automatically assigns overdue fines (and forgives replacement costs).
*Circulation Staff should waive processing fees for faculty and staff only after items are returned. Students and courtesy card holders owe the processing fee, which is less than 17 cents per day, even after items are returned.
WMS prevents checkout when items are overdue or when total fines reach $5.00, to allow patrons to check out new items...
Access Services Manager runs a report and forgive total fines of $4.99 or less at the end of each semester.
Circulation Technician runs report and places Library Holds on Student Accounts when items are more than 90 days overdue. This hold should be removed when all of the overdue items are returned. Email [email protected] to remove the hold and update the student's WMS patron record. (Circulation Technician also runs the Student Account Hold Removal Check List report to catch items with student account holds not caught at check-in.)
For special circumstances and fine forgiveness, using the missing book search (items still on account) or account dispute forms below.
Library Procedures and Circulation Procedures are currently included in Word documents in the DulaneyBrowne Library Staff SharePoint site. OCU login may be required to access files.
also need -
adding courtesy card patrons
We accept gift books with the understanding that we add items to the collection based on our needs and sell or donate those that do not meet our collection criteria.
NOTE: You only need to use the "Delete Hold" option if the hold has not yet expired. You can also delete a hold from the "Holds" tab of the patron record.
Used mostly for new courtesy card holders. We sometimes also add SPST students or adjuncts that were missed in the auto-uploads, but only after verification
Who checked this out last?
Who is the key/tablet checked out to?
What emails have been sent to the patron (check-in receipts, date due notices, overdue notices...)
What staff member entered the transactions for this item?
OCU students, faculty, and staff may designate someone else to check out materials in their name. They should
from patron profile
Retired or Emeritus faculty continue to have all library privileges after if they provide the library with current contact information.
Sometimes you need to change the Data Type to search by the information available to you
over time, I would like to add frequently used and recently updated procedures directly to LibGuides
Flowing water? No power? No heat/AC? No elevator?
Call Facilities:
day: 405-208-5382
evening: 405-208-5383
Follow up an emergency call to facilities with a work order.
For non-emergency requests, ask Ryan Walker or Victoria Swinney to submit the request to avoid duplicate requests.
If a student needs to work on them, their supervisor will need to send them an edit link to the Digital Projects folder.
If you don't have one, create a folder with your name (for example, Victoria's folder).
Save a copy of 0-template Index to copy to your folder.
Choose a newspaper to index from the Unclaimed newspapers to index folder and move it to your folder.
Open the "READ ME" tab in the index template. Follow the instructions for indexing found there.
Additional instructions can be found in the Digital Projects folder.
Select data and run spell check after indexing each issue.
Contact Christina Wolf if you have additional questions.
